New Policy Date: August 1998   Revision Date: May 2002
Special Instructions: Replaces Section 11, Subsection 22 approved 10/87; Section 11, Subsection 22a revised 12/96; Section 11, Subsection 18 revised 10/87; Subsections 19, 20, 21, 23, and 24 revised 10/87 and Policy 7a-2d approved 8/98 and revised 2/01.

POLICY:

TERMINAL LEAVE

When a staff member is resigning from their Survey position, he/she may request the Chief’s approval to extend their last day of actual employment by using annual leave rather than taking it all in a lump sum payment.

Annual Leave

If terminal leave is approved, credit will not be allowed for any holiday that occurs after the last day on which the staff member reports for work, even though the holiday falls within the final pay period and no additional annual leave will be accrued during the terminal period. Any lump sum payment for unused annual leave will usually be made proportionately from the funding source or sources from which the staff member was last paid. For staff supported by appropriated funds, appropriated funds may be used to pay the lump sum. For staff supported by grant and contract funds, the Terminal Benefit Account may be used to pay the lump sum. A lump sum payment may also be made from the Facilities and Administration Account.

Personal Leave

Personal leave may not be accrued from one calender year to the next, nor will pay for unused personal leave be granted upon separation from service unless such separation is due to retirement, disability, or death. In the case of retirement, disability, or death the staff member will be paid at the rate of one-half (1/2) of the staff member’s pay per working day times the number of unused personal days.

Sick Leave

Upon termination for any reason, a staff member, or the staff member’s estate, is entitled to be paid a lump sum equal to one-half (1/2) the number of unused sick days accumulated between January 1, 1984 and December 31, 1997, unless the staff member takes another position in State service within thirty (30) calendar days of such terminations. If a terminating staff member’s appointment is extended by annual leave for the final period, no additional sick leave will be accrued during the terminal period. Any lump sum payment for unused sick leave will usually be paid proportionately from funding source or sources from which the staff member was last being paid. For staff supported by appropriated funds, appropriated funds may be used to pay the lump sum. For staff supported by grant and contract funds, the Terminal Benefit Account may be used to pay the lump sum. A lump sum payment may also be made from the Facilities and Administration Account.

Accumulated sick leave for which a staff member was not reimbursed at the time of termination of appointment will be restored as non-compensable sick leave if reappointment occurs within two years.

Upon retirement, a staff member’s unused and unpaid sick leave may be used as service credit by the State Universities Retirement System under certain conditions as stated in the State Universities Retirement System’s plan. Sick leave days accumulated for employment service prior to January 1, 1984, and sick leave days accumulated after January 1, 1998, can only be used as service credit in the retirement system. No lump sum payment can be made.