BOARD OF NATURAL RESOURCES AND CONSERVATION
POLICY, PROCEDURE AND INFORMATION MANUAL
FOR THE ILLINOIS SCIENTIFIC SURVEYS

TABLE OF CONTENTS

Updated May 2004

AS OF 1 JULY 2008, THIS MANUAL IS NO LONGER IN EFFECT.  PLEASE CONTACT SUE KEY FOR CURRENT POLICIES & PROCEDURES OF THE SCIENTIFIC SURVEYS.

DISCLAIMER

PREFACE      Scope of the Manual

CHAPTER 1 - BOARD OF NATURAL RESOURCES AND CONSERVATION

Section 1-1      Bylaws of the Board
Section 1-2      Operating Procedures of the Board

CHAPTER 2 - HISTORY

Section 2-1      Illinois Natural History Survey
Section 2-2      Illinois State Geological Survey
Section 2-3      Illinois State Water Survey
Section 2-4      Illinois Waste Management and Research Center

CHAPTER 3 -      LEGISLATIVE BASIS FOR THE SURVEYS

CHAPTER 4 -      FUNDING FOR THE SURVEYS

CHAPTER 5 - FACILITIES

Section 5-1      General Information
Section 5-2      Facilities of the Illinois Natural History Survey
Section 5-3      Facilities of the Illinois State Geological Survey
Section 5-4      Facilities of the Illinois State Water Survey
Section 5-5      Facilities of the Waste Management and Research Center
Section 5-6      Operations of Buildings and Equipment

CHAPTER 6 - EMPLOYEE BENEFITS

Section 6-1      State Universities Retirement System
Section 6-2      Group Health Insurance Program
Section 6-3      Group Life Insurance Program
Section 6-4      Deferred Compensation
Section 6-5      Disability Benefits
Section 6-6      Immunizations
Section 6-7      University of Illinois Benefits
Section 6-8      Flexible Spending Accounts

CHAPTER 7 - POLICY AND PROCEDURE

SECTION 7A - PERSONNEL

Subsection 7A-1 - Personnel Transactions
Policy 7A-1a      Appointments
Policy 7A-1b      PAID-Appointments -

Regular Appointments
Temporary Appointments
UI Student Appointments
Graduate Research Assistant
Hourly Appointments
Extra Help Appointments
Visiting Scientist Appointments
Internship Appointments
Academic Joint Appointments

Policy 7A-1c      UNPAID-Appointments

Adjunct Appointments at the Surveys
Volunteer Appointments
UI 0% Time Appointments
Academic Liaison Appointments at other institutions
Internship Appointments

Policy 7A-1d      Recruitment and Recommendation for Appointment
Policy 7A-1e      Employment of Aliens
Policy 7A-1f       Employment of Relatives and Significant Others
Policy 7A-1g      Source of Funds
Policy 7A-1h      Demotions
Policy 7A-1i       Voluntary Change in Percent Time
Policy 7A-1j       Work Locations
Policy 7A-1k      Reorganization
Policy 7A-1l       Probationary Review Period
Policy 7A-1m     Performance Evaluations
Policy 7A-1n      Promotions
Policy 7A-1o      Resignations/Retirements
Policy 7A-1p      Terminations
Policy 7A-1q      Emeritus Status
Policy 7A-1r       Personnel Records
Policy 7A-1s      Position Descriptions
Policy 7A-1t       New Staff Orientation/Check In

Subsection 7A-2 - Work Schedule/Leave
Policy 7A-2a      Work Schedule/Flex Time
Policy 7A-2b      Holidays
Policy 7A-2c       Overtime and the Fair Labor Standards Act
Policy 7A-2d      Annual Leave
Policy 7A-2e      Sick Leave
Policy 7A-2f       Funeral Leave
Policy 7A-2g      Personal Leave
Policy 7A-2h      Maternity/Paternity Leave
Policy 7A-2i       Military Leave
Policy 7A-2j       Jury Duty
Policy 7A-2k      Inclement Weather
Policy 7A-2l       Sabbatical Leave
Policy 7A-2m     Terminal Leave
Policy 7A-2n      Disability Leave
Policy 7A-2o      Unpaid Leave of Absence

Family Responsibility Leave
Family and Medical Leave Act
Victim's Economic Security and Safety Act

Policy 7A-2p      Leave Transfers
Policy 7A-2q      Shared Sick Leave Benefits
Policy 7A-2r       Organ Transplant Donors
Policy 7A-2s      Timekeeping System
Policy 7A-2t       Absenteeism

Subsection 7A-3 - Personal Conduct
Policy 7A-3a      Rules of Conduct
Policy 7A-3b      Fitness to Work
Policy 7A-3c      Dress Code
Policy 7A-3d      Smoking
Policy 7A-3e      Discipline
Policy 7A-3f       Workplace Threats and Violence
Policy 7A-3g      Grievances

Subsection 7A-4 - Federal and State Mandates
Policy 7A-4a      Equal Employment Opportunity
Policy 7A-4b      Sexual Harassment
Policy 7A-4c      Drug-Free Workplace
Policy 7A-4d      Alcohol and Drug Testing
Policy 7A-4e      Americans with Disabilities

Subsection 7A-5 - Employee Development and Training
Policy 7A-5a      Educational Advancement
Policy 7A-5b      Employee Assistance Program
Policy 7A-5c      Licensure of Survey Staff Members

SECTION 7B - ETHICS
Policy 7B-1      Ethics

Political Activity
Gifts
Ethics Training
Revolving Door Prohibition
Requirements Specific to Board Members
Reporting Violations and Misconduct

Policy 7B-2      Consulting/Private Enterprise/Secondary Employment
Policy 7B-3      Collections and Acquisitions
Policy 7B-4      Speakers’ Fees, Honorariums and Payment for Professional Services
Policy 7B-5      Status in Litigation
Policy 7B-6      Social Functions
Policy 7B-7      Freedom of Expression

SECTION 7C - OPERATIONS
Policy 7C-1      Identification Cards
Policy 7C-2      Security of Buildings and Equipment
Policy 7C-3      Requests for Survey Data
Policy 7C-4      Freedom of Information
Policy 7C-5      Natural Resources Information Fund
Policy 7C-6      Motor Pool Fleet
Policy 7C-7      Travel
Policy 7C-8      Campus Mail Distribution
Policy 7C-9      Use of Survey Equipment
Policy 7C-10    Moving and Interviewing Expenses
Policy 7C-11    Use of Computer Networks and Electronic Mail
Policy 7C-12    Charitable Solicitations
Policy 7C-13    Blood Drives
Policy 7C-14    Confidential Data
Policy 7C-15    Emergency Response Teams

SECTION 7D - SAFETY/ACCIDENTS
Policy 7D-1      General Statement
Policy 7D-2      Accident Reporting/On-the-Job Injuries

SECTION 7E - RESEARCH
Policy 7E-1      Project Review
Policy 7E-2      Copyright
Policy 7E-3      Patents
Policy 7E-4      Research Contracts and Grants
Policy 7E-5      WMRC Sponsored Research
Policy 7E-6      Memorandums of Understanding (MOUs)

GLOSSARY